Sponsorship Information

Registration Information
You may mail or fax your registration form, payment, and advertisement information to:

Texas Public Pool Council
PO Box 1422
Pasadena, TX 77051
Fax: (713) 477-3897

The deadline for the registration information and payment for the 2008 conference is December 1, 2007. Please make check payable to Texas Public Pool Council.

Conference Bag Stuffers
All sponsors can mail their company literature (including brochures, fliers, and catalogs) to be included in the attendees' conference bags to:
Parks and Recreation Department
Attn Lenard Dossey
201 West Waco Drive
Waco, Texas 76707

Advertisements
All ads must be sent to Texas Public Pool Council, PO Box 1422, Pasadena, TX 77051 on a CD. In order to ensure the highest quality ad we are requiring that all vendors send their ads by mail and not by email. They must be in JPEG, EPS, or PDF format and be the proper size of the ad purchased (bronze sponsor – business card advertisement, silver sponsor – ¼ page advertisement, gold sponsor ½ page advertisement, or platinum sponsor – full page advertisement). The deadline for advertisements is November 16, 2007.

Company Description
Please send a description (75-125 words) of your company and the services and products that you provide. This information will appear in the TPPC Vendors Guide. If you participated in last year's conference, you are still required to create a company description. We are not using any of the old descriptions or ads. Please send this description to Georgia Tullis at Georgia@tppc.org in a Microsoft Word Document.

Exhibits and Booths
You must be at least a Silver Sponsor to exhibit. The vendor area is a 10'x10' and includes a draped and skirted table and two chairs. Each booth will also have a sign with your company name. There is a $20 booth fee for every vendor that is NOT included in sponsorship prices. An additional 10'x10' space can be purchased for $120. It is important that you fill out the Registration Form completely so that we know all of your exhibiting needs.

Vendor Check-In Information
Vendor check-in will be from 1:30 PM—5:30 PM on Monday, January 7, 2008. Check-in will be held at the TPPC registration desks at the convention center. Vendors will pick up name tags, drink tickets, and any other necessary items. Please note, if your representative does not check in at this time, it will be extremely difficult to provide you with all of your necessary items once the Vendors Night begins. Vendors can begin setting up their booths at 1:30 PM in order to be ready for Vendors Night which begins at 7:00 PM.
**Please note that these times are subject to change. You will be immediately notified if the times change**

Exhibiting On Tuesday and Wednesday
TPPC is offering the opportunity for your company to exhibit throughout the Conference Workshop Sessions. Vendors have the option of moving their booth into the hallway after Vendors Night and remaining for Tuesday and Wednesday (you must still be at least a Silver Sponsor). Vendors pay only $120 to exhibit for the two extra days. Please note that all vendors are responsible for the security of their booth and the contents of their booth. The convention center will not have security available on Tuesday or Wednesday to watch the exhibits in the lobby.

Storage and Packing
Sponsors are responsible for the storing and packing their booths and boxes. Booths must be disassembled immediately after the Vendors Night.

Exhibit/Booth Shipment
The convention center will not hold any packages that are shipped prior to Vendors Night. You must make arrangements with local shipping and receiving companies if you plan on shipping you booth early.
Note: DO NOT send booths to the convention center. Anything sent to the convention center will be left outside, exposed to the elements.

Drink Tickets
The convention center is providing the opportunity for vendors to buy drink tickets that they can pass out to attendees on Vendors Night. The tickets will be redeemable at the bar that night. If you have any questions concerning the drink tickets please call Georgia Tullis at 832-623-1580.
The deadline for ordering drink tickets is January 2, 2008. Please buy all drink tickets in advance. You will not be able to purchase tickets onsite this year.

Membership
If you would like to be a voting member of TPPC in 2008, please fill out the membership form online. A corporate membership is $100 dollars which allows four people to become TPPC members. A corporate membership allows your company or organization one vote. An individual membership is $35 dollars, which is good for one person and a one vote.